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Finance and Admin Officer (Full Time)

COA has an job opening for the position of Finance and Admin Officer.

Job Title:
Finance & Admin Officer (Full-time)

Reporting Officer:
Vicar/Administrator


General Description:

Purpose of role

The Finance & Admin Officer plays a vital role in supporting the overall mission and operations of the Church of the Ascension. This position is mainly responsible for the financial operations of the church so that the church can function effectively and in compliance with financial & regulatory requirements. This role is to ensure proper financial accounting, reporting, payments and governance for the church. In addition, this role will provide administrative support to the day-to-day operations of COA.

Specific accountabilities

Financial Responsibilities:

  1. Book-keeping
    a.) Recording of receipts & payments to Accounting software-QuickBooks.
    b) Process payments
    c) Bank reconciliation
    d) Generate monthly & quarterly financial reports.
  2. Prepare monthly payroll & submission of FormIR8A to IRAS annually.
  3. Facilitation and Preparation of Annual Budgeting Process; including on-going tracking of actuals vs budget monitoring.
  4. Liaise with Banks on active management of FDs placements, change of signatories etc.
  5. Management of annual external audit review ie responding to external queries and provision of audit deliverables.
  6. Reports Filing (DOS and Regulatory) —DOS-Quota Exemption Annual Report, Annual Financial Statement Online submission via Charity Portal (required by MCCY).
  7. Review DOS finance & compliance Policies for COA adherence.
  8. Attends annual DOS Treasurers’ Meeting and any other meetings as required; including handling of DOS adhoc data/submission requests
  9. Any other duties assigned by the Vicar


Administrative Duties:

  • Manage church communications, including emails, phone calls, and correspondence.
  • Maintain and organize church records, including member databases and meeting minutes.
  • Assist in the planning and coordination of church events and activities.
  • Provide administrative support to church staff and committees as needed.
  • Any other duties assigned by the Administrator.


Requirements

  • At least a diploma in Accounting or equivalent.
  • Candidates with many years of experience in book-keeping and reporting activities will also be considered.
  • Meticulous with a keen eye for details.
  • Takes initiative to schedule and prioritize tasks on hand.
  • Able to multi-task and deliver quality work within timelines.
  • Proficient in using MS Office including Excel
  • Good interpersonal skills to interact with multiple stakeholders

Interested candidates, please email your resume to admin@ascension.org.sg or contact COA office @ 62833988 for more information.